The following information will outline the structure and components of school fees, the purpose of fees and the areas of the school’s operation in which these funds are applied, and the policy in relation to payment of fees and methods of payments.
Although charged to parents as one fee, the school fee is actually made up of several components. Parents will continue to be charged one amount for the fees but the following gives you a clearer picture of where your school fee money is going.
When determining fees we are very aware of the current economic situation and every effort is made to ensure our school fees remain affordable for all families. Our fees (when taking into account what they include) remain lower than some Catholic schools on the Gold Coast.
School fees are reviewed in the latter half of each year at the time of preparation of the following year’s school operating budget.
The Budget is prepared by the Principal. A draft is produced and presented to the Parish Priest and Parish Finance Board, normally in the early part of the New Year.
During the course of the year, actual operating results are compared with original budget estimates on a quarterly basis. This quarterly review is presented to the Parish Finance Board.
School fees are invoiced at the commencement of each term and are payable within 14 days of the date of the statement. As school fee statements are emailed to each family, it is important to ensure that the School Office is notified of any change of address.
School Fees Statements are issued at the beginning of term.
Please refer to the section on payment policy and payment method for further information.
An enrolment bond of $150 is charged at the time of enrolment. This is credited to your first fee account. There is no refund if you do not commence at St Kevin’s.
SCHOOL FEE COMPONENTS
General Fee – per child
This covers the running costs of the school and tuition costs eg, all library and classroom resources, equipment and furniture.
The employment of “above schedule” staff (Specialist Support Staff, School Officers, Groundsman) and associated award superannuation and workcover charges, contract payments associated with fire protection, pest control, cleaning and security services. They also pay for insurances, electricity, audit fees and other professional costs, rates, cleaning supplies and telephones.
Maintenance of grounds, repairs to plant, equipment and furnishings.
Capital expenditure involving school and office furniture and fixtures, computers and other equipment.
St Kevin’s has an all-inclusive school fee which covers the cost of all items and resources including stationary, pencils, books, excursions, swimming lessons, sport including transport and camps. N.B. there is a co-payment for the Year 6 Canberra trip.
Extra-curricular after school activities, school photos, uniforms are not included.
1:1 Laptop Levy
A $400.00 levy per year in Year 4, Year 5 and Year 6 for student laptops.
Capital Levy – per family
This levy pays for maintenance and the principal and interest repayments on school loans. This is a compulsory levy and as such is not tax deductible. The Capital Fund consists of a percentage of school fees.
If parents wish to make a voluntary donation to the capital levy above and beyond this levy, this additional amount is fully tax deductible.
P&F Levy – per family
The purpose of the levy is to guarantee the P & F Association a regular income without the constant demand on parents to fundraise. Parents & Friends sponsored fund raising is limited to major events, such as the annual St Kevin’s Fete. The levy enables the P & F to continue to provide resources, but to spend the majority of its time concentrating on social events for parents or other issues that may arise. The Parents & Friends’ Levy is charged per family and is included on the school fees statement issued each term. Levy funds collected are normally returned to the P & F on a monthly basis.
This levy is paid directly to St Kevin’s Parents and Friends Association
School fees may be paid by BPay, cash, cheque, bank debit or credit card (Master Card and Visa Card). EFTPOS facilities are available at the School Office. Credit card payment may be made in person at the school office, returning the fee remittance slip with relevant card details to the school office or by telephoning the school and providing the relevant card details.
A periodical payment authority [Direct Debit] can also be completed to have fees deducted from a bank account. This facility, lodged with the Archdiocesan Development Fund via the School Office, does not attract bank fees. Deductions can be made weekly, fortnightly, monthly or by term basis.
NOTE: Payment by cash should only be made in person and a receipt obtained at that time. Where circumstances exist to make it necessary, any claim that school fees were paid in cash must be supported by a school receipt.
PAYMENT OF FEES – POLICY
The policy for the payment of fees is that upon receipt of each term’s school fees account, the School Principal must be informed immediately if fees cannot be paid in full by the specified due date. A proposal for repayment of the fees over the course of the term must also be made at this time.
Families should be aware that part of the control mechanism for outstanding school fees consists of a written record made each time an overdue account is forwarded, or an agreement made (verbally or in writing), a phone call made or received, or an interview conducted.
St Kevin’s already has in place a fee concession process and we will continue to provide assistance to families where needed. Any parents who have concerns about the fees should make an appointment to see the Principal or Finance Manager.
Fees that are owing when a family leaves the school or when significant arrears have accumulated may, depending on circumstances, be handed to a Debt Collection Agency for recovery, which may involve the instigation of legal action.
SCHOOL FEES CONCESSIONS
Fee concessions will be determined on the basis of a just and equitable formula.
Any reduction in fees will be looked at in terms of the financial needs of the family concerned, and their responsibility to full-fee paying parents and the efforts these parents make in paying their fees.
Once a student has met the enrolment criteria, concessions should be available to the family of the enrolled student.
The granting of a fee concession at St Kevin’s School does not imply an obligation for a concession to be granted at an Archdiocesan college.
Families wishing to apply for fee concessions contact the school Finance Manager, Ms Deborah Gill who will supply the form’ Application for Concession on Fees’.
Parents complete the form and supply the relevant documentary evidence. A taxation statement for the last year, pay slips and the income statement from Centrelink are all necessary and evidence of income with rental receipts, bank or building society statements as evidence of housing cost.
Using the Brisbane Catholic Education ‘Fee & Capital Levy Concession Worksheet’ together with the current Henderson Poverty Lines data, it is determined what the fee to be paid is or whether further clarification from parents is required.
Parents may be requested to attend an interview with the Principal, once all paperwork has been submitted.
The formula for determining a reasonable fee payable for a family is based upon the total disposable income of the family less basic housing costs. The resultant income is then compared to the `Poverty Line' for Australian households and a sliding scale is then applied. If you believe you are entitled to a concession, please contact the Finance Manager immediately.
The School Fee Structure and Policy will be reviewed annually.